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Administrative & Maintenance Accounting Coordinator Ludlow

Administrative & Maintenance Accounting Coordinator

Full Time • Ludlow
Benefits:
  • 401(k)
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Paid time off
The Administrative & Maintenance Accounting Coordinator is responsible for providing administrative and financial support for MCP’s property and maintenance operations. This position acts as a central hub between office administration, accounting, and the maintenance department, ensuring accurate recordkeeping, organized billing, and smooth communication across departments. Bilingual ability (English/Spanish) is a plus.

Key Responsibilities
  • Answer and direct incoming calls, greet visitors, and assist residents, vendors, and staff professionally.
  • Receive, review, and enter invoices from managed properties into the accounting system.
  • Assist with reconciling property bank accounts on a weekly and monthly basis.
  • Coordinate with the Maintenance Departments to process, and track work order expenses, ensuring purchases and receipts are correctly billed to corresponding properties or work orders.
  • Monitor purchases and receipts from maintenance staff; ensure compliance with purchasing policies and timely submission of receipts.
  • Track down missing receipts or documentation from maintenance personnel and follow up to ensure all expenses are properly recorded.
  • Maintain organized digital and paper filing systems for invoices, receipts, and financial records.
  • Support management with vendor communication, quotes, and purchase order processing.
  • Assist with data entry and reporting related to property budgets, maintenance costs, and inventory.
  • Coordinate with management on company vehicle maintenance schedules, mileage logs, and expense reporting.
Qualifications
  • Minimum 2 years of experience in administrative, bookkeeping, or property management support role.
  • Strong data entry and organizational skills with attention to detail.
  • Proficient in Microsoft Office (Excel, Outlook, Word) and accounting or property management software (Appfolio).
  • Knowledge of accounts payable, reconciliation, and basic accounting principles.
  • Strong communication skills.
  • Ability to work independently and manage multiple tasks in a fast-paced environment.
  • Dependable, resourceful, and comfortable enforcing compliance procedures.
Compensation: $55,000.00 - $65,000.00 per year




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